Manager, Procurement Services

Regular Full Time
Competition #
HW25-129E
Title
Manager, Procurement Services
Department
Corporate Services
Primary Function

Procurement is directly responsible for managing and directing the planning and delivery of Procurement Services to the organization for goods, services and construction. The Manager of Procurement is responsible for the leadership and development of integrated procurement strategies that support the organizational goals and objectives through Procurement Services. This position is responsible to ensure corporate compliance and adherence to the Procurement Policy, provincial and federal legislation, trade agreements while protecting the organization from exposure to risk. The Manager of Procurement uses judgement, diplomacy and confidentiality while ensuring the integrity of the entire corporate procurement process.

Duties & Responsibilities
  • Provides leadership, management, and guidance to the organization regarding public procurement requirements, policy and practices and is responsible to maintain the integrity of procurement processes while managing and mitigating risk to the organization.  
  • Manages and assesses operational risks at all stages of the procurement process, identifies opportunities to mitigate risk and is responsible to capture emerging risks and determine if mitigation actions are required.
  • Maintains a strong understanding of procurement law, contract law, trade agreements and how they work within public procurement environments. Researches and ensures compliance with all laws, legislation, acts, regulations, and professional standards are followed in the delivery of service. Reviews adherence to provincial and federal legislation and ensures the organization is protected against legislative exposure to legal liabilities.
  • Provides advice, direction, leadership on the procurement approach and strategy for large complex projects. Provides innovative ideas, collaboration, influencing and creative thinking, critical to achieving the overall goals and objectives of the organization. 
  • Provides effective leadership to the Procurement Services team in a diverse working environment; hires, mentors, engages, develops, performance manages, trains, and ensures good labour relations.
  • Develops, leads and implements corporate Procurement policy, processes, procedures manual, performance standards and performance measurements. Plans, develops, and coordinates the delivery of the corporate procurement training and procurement process manual to the organization.
  • Manages, monitors and evaluates the service delivery performance of the procurement team against established performance standards.
  • Thoroughly understands of how the industry and public sector procurement works to achieve the goals and objectives of the organization. Remains current with; industry changes and developments, trends, technological advancements, market dynamics and emerging legislation that drive public procurement. Ensures efficient procurement methods are practiced and public sector procurement standards are incorporated in all aspects of Halifax Water procurement.
  • Coordinates, strategizes, influences and facilitates collaboration with internal departments, boards, consultants, committees, municipal, provincial, and federal government agencies and demonstrates commitment to service excellence through continuous improvement. 
  • Develops and implements the procurement strategic business plan and initiatives in accordance with corporate directives and strategies.  Ensures resources are aligned with the organizational and departmental needs and allocated to priorities.
  • Develops and provides direct input to the organization regarding policies and procedures for current and long-range procurement requirements. Provides interpretation and rulings on policy for staff and interacts with Managers and Directors to ensure both the principle and the detail of the policy is administered.
  • Responsible for the administration, interpretation and compliance with the Procurement Policy in a dynamic environment. Provides leadership, guidance, and advice to the organization on the Procurement Policy and the Provincial Procurement Legislation, ensuring open, fair and transparent procurement practices are followed by user departments. Uses judgement, diplomacy and confidentiality and develops process documents to ensure integrity and compliance with respect to the complete procurement process. 
  • Responsible for contract management process and framework from the initial pre-award, execution to analysis of contract requirements for the duration of the contract. Supports project managers with procurement strategies to achieve the desired project or program outcomes. Serves as liaison with legal, ensuring compliance with contract terms and conditions. Actively communicates, persuades, influences and explores alternative solutions to achieve best value, in accordance with policies, and legal public procurement framework.  
  • Responsible for supplier performance management and supplier disqualification process and framework. Develops an effective supplier performance evaluation schedule and discipline status follow up of supplier performance. Assist stakeholders to resolve persistent supplier contract management issues, providing advice and support to resolve disputes.
  • Develops and maintains effective supplier relationships with key suppliers to manage risk, innovate and negotiate best value opportunities. Ensures best value to the customers while adhering to policy and legislation.
  • Prepares and administers annual budget and business plan for Procurement Services, including financial forecasting requirements of the department.
  • Responsible to manage, monitor and coordinate the corporate Procurement Card (PCard) Program. Develops and implements guidelines, approval workflows and procedure documents. Ensures compliance and appropriate use of the procurement card. Reviews detailed transaction data reports to conduct meaningful spend analysis that assist in corporate procurement decisions for standing offer agreements.
  • Responsible for the integrity of Procurement within an integrated ERP purchasing system and e-Procurement software solution. Facilitates on-going integrated software solution training and development of staff.
  • Performs other related duties as may be required.
Reporting Relationships
  • Reports to:     Director, Corporate Services/CFO
  • Supervises:    
    • Procurement Supervisor
    • Strategic Procurement Consultant
    • Office Assistant II

Minimum Qualifications

Education and Experience
  • Education:
    • Post-secondary degree in Commerce, Business Administration or related field, as well as a recognized purchasing designation/accreditation such as; Certified Public Procurement Officer (CPPO), or Supply Chain Management Professional (SCMP).  Other relevant equivalent certifications may be accepted. 
  • Experience:
    • A minimum of 7 years of progressive related management experience preferably in a senior public sector procurement position with demonstrated experience in procurement. An equivalent combination of education and related experience may be considered. 
Other Requirements
  • Certified Public Procurement Officer (CPPO), or Supply Chain Management Professional (SCMP)
Knowledge, Skills and Abilities
  • Demonstrated experience in procurement, developing complex RFx documents, standing offer agreements and negotiating contracts.
  • Demonstrated knowledge of the principles of management, public and business administration, and their application to the administration of government activities.
  • Thorough knowledge of Halifax Water’s Procurement policy and processes.
  • Legal understanding of contract and procurement law within public sector procurement.
  • Ability to identify emerging procurement trends and technological advancements.
  • Excellent project and change management skills.
  • Strong presentation and negotiation skills.
  • Demonstrated analytical and problem-solving skills. Strong research, analysis and policy development skills.
  • Organization, time management and motivational skills. 
  • Ability to execute through effective delegation, motivation and oversight. Strong budget and financial management skills.
  • Demonstrated success in leading, coaching and mentoring others, team building, employee development and relationship building, in a diverse environment.
  • A leadership style that is driven, energetic and has a high degree of professional integrity.
  • Demonstrated ability to communicate effectively, both orally and in writing and work effectively with a broad range of business partners including representatives from all levels of government.
  • Thorough knowledge of an ERP and e-Procurement software systems.

 

How to Apply

The salary band for this NU role is Band 10 ($107,486 to $134,358 annually).

Completed resumes and cover letters or application forms [PDF], stating Competition #HW25-129E must be received by 12:00 p.m., August 12, 2025. Please forward to:

Mail

  • Halifax Water
    HR Department
    P.O. Box 8388, RPO CSC
    Halifax, NS
    B3K 5M1

Fax

  • 902-490-6934

Email

Please note: Only applicants invited for an interview will be contacted.

Conditional Items Required for Employment:

  • Satisfactory background check
  • Satisfactory pre-employment testing

Halifax Water is an equal opportunity employer.

Halifax Water’s goal is to be a diverse workforce that is representative of the community we serve, at all job levels. Halifax Water believes a diverse workforce positively contributes to its success, and the success of our community. We encourage applications from qualified African Nova Scotians, LGBTQ+ community, racially visible persons, women in non-traditional positions, persons with disabilities and Indigenous persons. Halifax Water encourages applicants to self-identify in the cover letter.